GOOGLE DRIVE

DIVISIONAL DOCUMENT SHARING SYSTEM AT EDUCATION PERFORMANCE AND DELIVERY UNIT

A free 15 GB cloud storage. Can access anywhere, anytime.  It has been used by one of the division of Education Performance and Delivery Unit (PADU), a government agency under Ministry of Education (MOE).  They use the Google Drive to share documents and access a document together.

You can also get the free storage. Just create your account with Google and you can get free storage and free email account. All you need is creating an account with Google.

It’s simple, go to www.google.com. You can use Internet Explorer, Google Chrome or Mozilla Firefox. Just type the www.google.com at the URL.

If you already have an account, below screen will appear.

Under the Google Drive, you can have your own documents and also documents that shared by other people with you. The advantage using the Google Drive is you can access the document shared with other by or by other people with you simultaneously.  You can amend your presentation slide online with your friend or officemate online. No worry, you can see who amended the document. There is an audit trail for each changes made.  

You can access the document wherever you are, anytime.  

Here is a step by step guide on how you could create a google drive account of your own:

This is basically the outcome of google drive and how it is being used in PADU.

For more interactive on how to create a google drive, click on the video below:

Let me share with you the benefits from this drive as per shared by PADU staff and Management:

1. It's cloud based applications and staff could access everything from any computer, so long that you have internet connections.

2. The programs are easy to use! and it is very similar to office software, but much cheaper.

3. Programs on Google Drive are great for collaboration such as share documents, spreadsheets and other items with not just among staff but also the clients.

4. When sharing documents, the user could use link or allow access to specific people. You can also control access by allowing read-only or give to only specific people, the authority to edit.

5. Multiple people can edit documents simultaneously and they could easily see who is editing a document.

6. The apps have live chats features which allows discussion on line while working on documents.

7. Staff could also leave comments on the documents which they are editing. This is a great feature for all staff or even client to give feedback before finalising a given project.

8. Ample storage - currently 15GB and the best thing, it is FREE! If you like to upgrade, that is only USD 1.99 per month and the additional space can go up to even 100GB -> that could store years of documents of the capacity of 100-150 staff!